Send your letter to your ideal customers with a segmented list from your CRM, which you can seamlessly integrate into your Postalytics account. You can do every step of a letter campaign, including proofing, printing, and postage, online.
How to Mail a Letter
Even in today’s fast-paced world of text messages and instant communication, there are still plenty of reasons to send a traditional letter every once in a while. Thankfully, the entire process is incredibly simple and straightforward, meaning you can focus most of your attention on the contents of the letter itself.
- The weight of the paper. The weight of the envelope should be appropriate for the weight of the paper and any other contents you may be mailing. If your letter is written on heavy cardstock, or you’re including something else such as photos, choose a sturdy envelope that can handle the weight enclosed. [1] X Research source
- The size of the envelope. The envelope’s size should be appropriate for the size of the contents inside. Letters written on standard 8½-by-11-inch paper are typically folded into thirds and mailed in business-size envelopes. Letters written on notecards may be mailed in smaller envelopes. [2] X Research source
- The intent of the letter. If you’re mailing a cover letter, you’ll want to choose a professional-looking, business-size envelope. A personal note may be sent in a colorful, decorative envelope if you wish. [3] X Research source
- The letter’s destination. If you’re mailing a letter overseas, you may want to use a sturdier envelope, since there is a greater chance it could get damaged along the way.
Write your return address. In the top-left corner of the envelope, write your name and address. For ease of postal handling it is better to write your return address on the front of the envelope rather than the back. [7] X Research source You may also use a printed return-address label. Including your address will ensure that the letter comes back to you if for some reason it doesn’t make it to the recipient.
Place the letter in your own mailbox. If you have a mailbox on or near your home, you can place your letter there. Alert your mail carrier of its presence by moving the red flag out of the mailbox. This is usually done by rotating the flag up or by pulling the flag out. The mail carrier knows that if the flag is visible, then there is a letter that needs attention.
You should put it there before the day’s mail is delivered, and be sure to put the “flag” up. This way the carrier will know that you have outgoing mail and stop to pick it up even if s/he doesn’t have mail for you.
No. In most countries, regular sized letters/postcards cost a minimal fee to mail; this fee is represented by a postage stamp, which you can purchase from your local post office. Stamp prices can vary, but if you are sending a domestic letter that weighs under one ounce (this applies to the U.S. only), a letter only requires one stamp to send.
It depends on the weight of the letter and where you are sending it to. Usually, a regular postage stamp will be enough, but if the letter is heavier than usual, or is going to another country, then you will most likely need to buy extra postage.
Check with your country’s postal service for postage rates. Postal regulations and procedures in other countries may vary from those discussed in this article. Check with your local post office for appropriate information.
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What is Mailform?
Mailform.io is the easiest way to send a letter, document, form or PDF via USPS Mail. The Mailform app exists in the cloud, which means you can access it from any browser, on your desktop or on your mobile device. You do not need to sign up for an account or subscription or anything like that. Just upload a document, enter the addresses, pay and send. We make it really convenient to send physical mail, from the comfort of your home or office. Mailform already has a lot of incredibly useful features for consumers and small businesses that make it a convenient way to send a letter online:
- Multiple Printing Options: With Mailform, you can print in color, black and white, or single or double sided. This gives you the flexibility you need, no matter what you’re looking for.
- Tracking Numbers: Get USPS Tracking numbers for USPS Certified Mail, USPS Priority Mail and USPS Priority Mail Express, and get FedEx Tracking numbers for FedEx Standard Overnight
- Bulk Discounts: As your volume gets bigger, your price per piece automatically gets discounted.
- Bulk Business Mail: Easily send mail to multiple recipients. Perfect for sending demolition notices, abutter’s notices, settlement notices, past due invoices, medical recall letters, and more.
- Multiple Integrations – Quickbooks, Harvest, Xero, Google Doc, Box, Freshbooks, FreeAgent – this is perfect for sending invoices. Mailform automatically imports your invoices or documents from the service of your choice, and makes it super easy to print and mail the relevant ones. Thousands of invoices have been sent using our integrations, and businesses on average recover 52% of the invoices they mail out. : Mobile app for frequent users, available on the Google Play store.
- Multiple Speed Options: USPS Priority Mail Express, USPS Priority Mail, and USPS First Class Mail and USPS Certified Mail. You can tailor your orders to match your cost and speed options. Priority Mail Express is the fastest service we offer, followed by USPS Priority Mail, followed by Certified/First Class mail. To learn more about how our USPS Priority Mail services work, head over to: https://www.mailform.io/lp/usps-priority-mail : Easily get your entire team onto Mailform, under centralized and invoiced billing. Perfect for insurance companies, engineering firms, and other teams who need to send mail together.
How do I send a letter?
There’s no one way to send a letter – there are many ways to send a letter, and how you do it depends on what your letter is about, who the recipient is, your time constraints, your cost constraints, and more. We’ve compiled a handy list of options for you.
- The cheapest way to send a letter is by email (gmail, hotmail and yahoo are free)
- The fastest way to send a letter is by email (gmail, hotmail and yahoo are free, and your recipient will receive the letter instantly)
- The cheapest way to send a letter by snail mail is by heading to the nearest United States Post Office. You wont pay any premium for an online service.
- If you want to send a letter cheaply, but want to skip the line to the post office, you can use a service like Mailform.io
- The fastest way to send a letter by snail mail is via FedEx, using SendOvernightMail.com
- If you want to make sure you get a tracking number, your cheapest option is USPS Certified Mail
- If you want to ensure a human signs for the letter, get a USPS Certified Mail with Return Receipts (this can also be sent via SendOvernightMail)
How to send a letter by email
Step 1: Write the letter. Some tools you could use to write the letter include Microsoft Word, Google Docs, Sublime Text, TextEdit, Evernote (or any notes app) and more.
Step 2: Log into your email and compose a new message. Enter the subject line and the recipient’s email address.
Step 3: Copy and paste in the letter from wherever you wrote it
Step 4: Proofread your message. Make sure it strikes the tone you want (remember, a lot of tone is lost in writing) and check it for spelling or grammatical errors.
Step 5: Hit send!
How to send a letter by snail mail
To send a letter via snail mail the cheapest way possible, here’s what you need
How to send a letter via snail mail, by going to the post office (the cheapest way)
Step 1: Write the letter and print it out.
Some tools you could use to write the letter using your computer are include Microsoft Word, Google Docs, Sublime Text, TextEdit, Evernote (or any notes app) and more. Once written on your computer, print the letter out on the paper you got. If you’re using a pen, you can write on the paper directly.
Step 2: Write the mailing/recipient address and the return address on the envelope, on the closed side
The mailing address should go in the center of the closed side of the envelope. The return address should go in the top left. Postage information will go on the top right. The graphic below can help your orientation:
Step 3: Fold and stuff the letter in the envelope.
Step 4: Lick and close the envelope, then head to the post office to mail it.
If you already have stamps that you’re sure will work, you can affix the stamp to the top right of the closed side of the envelope, and drop it in a nearby mailbox. Otherwise, head over to the post office to weigh and buy postage. Once at the post office, you can head over to a postal worker for help, or you can use an automated kiosk.
How to send a letter via snail mail, using Mailform (the quick way) Scroll to the Top!
Check out our review on Lifehacker! https://lifehacker.com/mailform-will-print-and-mail-your-documents-for-three-b-1824268286. If you’re looking to send fast mail overnight, Mailform supports the USPS Overnight Service (via USPS Priority Mail Express). In addition, you can send via USPS Priority Mail for expedited, but less expensive service.
Mailform now also supports FedEx Standard Overnight service (as of February 2019).
If you’re interested in a greater amount of speed and bulk options our sister service SendOvernightMail enables you to print and Mail via Fedex (orders are shipped via Fedex Kinkos): using Fedex Overnight, Fedex 2 Day, Fedex Express Saver, Fedex Ground, and Fedex Ground Home Delivery. All Fedex and USPS Priority options come with delivery confirmation via email, and you’ll get a tracking number that you can independently use to verify that your documents were delivered. And email [email protected] with any questions, comments, suggestions or concerns.
Write a letter online and have it mailed
Postalytics has an online letter-writing tool for you that makes us the best choice when selecting an online mailing letter service. Use a single-page letter template for campaigns that need to convey your message concisely or our multi-page letter online template to send to those who want to receive more information about your brand. Customize your letter with your company information and the message you want to send. With only three clicks, you can send your snail mail digitally.
As you can see, Postalytics is the most practical service for sending letters online. It’s time-saving, easy to use, budget-friendly, and gets the job done quickly. There really is no doubt that Postalytics offers the best way to mail a letter online when you need to send a letter.
References:
https://www.wikihow.com/Mail-a-Letter
https://www.mailform.io/lp/send-letter-online
https://www.grammarly.com/blog/how-to-write-a-letter/
https://www.postalytics.com/tools/send-a-letter-online/